Woo Properties Office for Property Management in Nottingham
Woo Properties Office for Property Management in Nottingham

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When applying to rent a property, please complete forms thoroughly and provide all requested documentation promptly to give you the best chance of securing the property. Application fees and holding deposits are non-refundable so please only apply for a property if you have every intention of moving in.

We are a friendly team so please call us if you have any questions at any stage.

Documentation Required

  • Tenancy Application Form for each adult who will live in the property
  • Proof of identity (photo ID - passport preferred)
  • Proof of income (last 3 months wage slips and bank statements)
  • Documentation showing National Insurance number
  • Copies of most recent utility bills
  • Payment of relevant application fee (see below)

Please note we require sight of original documents. Once checked they will be returned. We will retain a scanned copy of your proof of ID which we will hold on file if your application proceeds.

Application Fees (All figures quoted include VAT)

  • First tenant:   £90
  • Each additional tenant:   £45
  • Each guarantor:   £45

These are the ONLY fees you will be charged in connection with your application.

Application Procedure

  1. Complete Tenancy Application Form for each adult who will live in the property. Submit with additional documents listed above and pay Application Fee.
  2. Following initial approval; credit, landlord and employer references will be taken. Your application fees will be banked at this point. No other applications will be processed for the property whilst we undertake references
  3. If references are satisfactory and your application is approved, you will be asked to pay a Holding Deposit, within 3 working days, to secure the property. The property will only be taken off the market when this is received.
  4. We will agree a move-in date with you; prepare the Tenancy Agreement and ensure the property is ready for moving in.
  5. The remaining deposit plus the first month's rent must be received by us as cleared funds at least five working days before your move-in date and before any keys are handed over

Property Holding Deposit

A Holding Deposit of £200 is required to secure the property once your application is successful. This will be used towards your security deposit when you move in. Please note that once paid, the Holding Deposit is non-refundable if you withdraw from renting the property. Please ask for separate guide for full details of how Holding Deposits are used.

Reference Checks

We undertake credit checks on all potential tenants. If you have unresolved CCJ’s; or a poor rent and/or credit payment history, you may be unable to rent a property we manage. If you have had payment problems in the past, please bring this to our attention when submitting your application, before we bank any non-refundable fees. Please note we will also speak to your employer and your current landlord for references so please provide their contact details to avoid any delays.


With some applications we will require a guarantor. If this is the case, an additional Guarantor Application Form will be required for the guarantor as we will need to take up references; and an additional fee will apply. It may be that a decision on the need for a guarantor is made during the application process. You will be told immediately if this is the case.

Pet Deposit

If your landlord agrees to you keeping pets in the property, there may be an additional one-off advance payment to the landlord; an increase in the security deposit payable; or a small increase in the rent due. The amount will depend on circumstances so if you have pets, please contact us for the landlord's view and confirmation of additional costs involved, before you apply for a property.

The Tenancy Deposit

Your deposit will be protected by The Deposit Protection Service (DPS), a Government approved scheme. See www.depositprotection.com for details.

Moving in

We will meet you at the property to hand over keys. We will test that safety alarms are working in your presence and ask you to sign that you have witnessed this being done. We will provide other documentation relevant to your move-in at this time. We will provide a full inventory of condition for all fixtures and fittings in the property; for you to check, sign and return; if your landlord has requested one. We will advise the local council and utility suppliers of your moving in and supply them with relevant meter readings.

Living in the Property

There are 3 principle expectations of you as a tenant (see tenancy agreement for full details);-

  • You pay the full rent on time by bank transfer or standing order
  • You respect and look after the landlord’s property
  • You report any problems with the property immediately you become aware of them

If we are managing the property, we will carry out regular property inspections on the landlord's behalf. This is to ensure the property is being kept to the standards agreed and to assess if there are matters which your landlord needs to take care of. Allowing access for us to carry out these inspections is part of your tenancy agreement.

Landlords:  Find out why we are one of the hardest working letting & property management agents in Nottingham.


Call us now on

0115 987 3337

Woo Properties Ltd

376 Carlton Hill




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